Wednesday, July 17, 2013

Filing Can Be Fun!

High Density Filing System Makes Filing Fun!

AOG’s summer interns, Erica Taylor and Maddy Mulert, along with Shelly Kerr, Michele Frederick, Ruth Miller, Sandy Doyle, Denise Bombalski and Tracey Mulert, have been working steadily to re-label, fill and organize the new high density wheelhouse filing system at our new office at 200 Alpha Drive. This system, much like what you see in a doctor’s office, allows for compact storage, combines the contents of 38+ filing cabinets and houses nearly 8,000 files used in our previous location.  Many of our files are digitized, but original documents must be retained and kept on site indefinitely.  So the volume of our files keeps increasing.

A hand crank makes moving each carriage easy.
The high density filing system is comprised of eight double-sided shelving units that are installed on tracks in the floor and can easily move and lock with the hand crank located on the end of each unit.  When fully loaded, each carriage may weigh as much as 4,800 pounds.  By using the locking mechanism, several people can be working in different sections of the system simultaneously.  The filing system offers great flexibility, easy access and a seamless integration for new files.

Looks kind of like a hospital, right?
Instead of viewing file tabs from the top, new tabs were inserted into every stored file so the tabs can be clearly visible from the side and provide easy access. The new system is more convenient and well-organized with the color-coded labels extending from each file.

The Land Department uses the new storage to house all of their 3,400 legal documents, including lease files, venture files, right-of-way files and title leases. Geology utilizes the space to hold log files for over 2,300 operated and non-operated wells. Lastly, the Engineering Department uses the storage to hold their 2,100 well files.

With plenty of room for growth, the high density filing system reflects the positive outlook AOG envisions for the future. 

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