SharePoint Will Change the Way We
Manage Data
Written by Ken Fleeman
ABARTA Oil & Gas is about to roll out Microsoft
SharePoint as our company wide platform for digital document management. Coupled with Microsoft 365 licensing, AOG
employees will be able to securely access their email, calendars and documents
from any internet browser. Document
creation and editing can also take place online without a local MS Office Suite
installation.
SharePoint is web based so it provides instant familiarity
for browsing and searching company datasets. SharePoint uses a social media
style homepage for every user. From that
homepage you can communicate with coworkers, set up RSS feeds, tag and comment
on documents and set specific alerts so you will be notified when something
changes that you need to know about. Alerts
can come instantly or you may opt for either daily or weekly summaries.
SharePoint is also a powerful collaboration and project
management tool. Project sites are
created using existing templates. Team
members are added from your contact list and in minutes the team starts working
with a calendar, to-do list, file storage and discussion board dedicated to the
new project. As teams are forged and
projects develop so can SharePoint. Users
will ultimately add workflows, forms and dashboards in their project sites to
improve efficiency and accountability.
We are excited about the opportunity SharePoint offers to
better connect with our field offices and eventually our venture partners. Access to data across departmental boundaries
is currently limited by the traditional roadblocks of licenses, proprietary
data formats, non-indexed directories, network storage and bandwidth. We will continue to use the legacy systems
(Excalibur, GeoGraphix, Petra, Aries) to create work product. The shareable output, however, will reside in
SharePoint. Imagine access to Geology,
Operations, Engineering, Land and Accounting data in a consistent and familiar environment.
The benefits are numerous and game changing. Improved group interaction and idea sharing,
indexed, searchable files, customizable website format, standardized datasets
shared by legacy software, secure world wide access and the concentration of
corporate knowledge will transform the way ABARTA Oil & Gas does business.